FCB Executive Committee Meeting October 3, 2022 A meeting of the FCB Executive Committee Meeting was held on Monday, October 3, via Zoom. Those in attendance were: Sheila Young, President; Mikey Wiseman, 1st Vice-President; Cassandra Jessie, 2nd Vice-President; Mark Lear, Treasurer; Sally Benjamin, Membership Secretary; and Mary Tyson, Recording Secretary. Also in attendance was Guest Kati Lear. The meeting began at 7:30 PM. Minutes for the June 2, and 10, meetings were not available. They will be available prior to our October 28, meeting scheduled at mid-year. Sheila asked what if anything did we want to do for any FCB members who were impacted by Hurricane Ian. No one has come forward to ask for assistance at this time. Cassandra recommended that we gather a list of resources for those who may need them. Disability Rights of Florida are offering assistance Mikey suggested that we reach out to them to find out if they are prepared to assist with the filling out of insurance or FEMA forms, etc. Sheila will contact them tomorrow. When we are able to fully communicate, reach out to chapter presidents to see if there is anything that their members need and direct them accordingly. They could put their requests out on the list and could connect directly with other members who may be able to help. Mikey asked if we should reach out to local lighthouse and CVI facilities to see if they are open and if they are able to provide any assistance. Cassandra said that CVI was open but they did not currently have students. Sheila, Cassandra and Mikey will reach out to them and gather information on their availability to assist. Mark and Kati lost some of their electronics but the FCB computer was not damaged although some peripheral equipment will need to be replaced. The computer was backed up to an external hard drive last week so she has all of her FCB documents and email address book information. Cassandra made a motion to reimburse Mark and Kati for any power cords, power strips, etc. that Kati uses with her FCB computer that will need to be replaced due to storm damage. Motion was seconded by Mary. Mark said that he would let us know as he didn’t have everything he needs at this time. Motion carried. In our discussion about storm damage, Mikey advised that Pine Island had been virtually destroyed. The Pine Island community hosted the first FCB fishing tournament several years ago. Liz Bowden has created a new email address where all required chapter documents will be sent. The address is: FCByearlydocs@gmail.com. This way when the Secretary changes, the email address will not; only the password will need to be updated. It was decided that only Archives, the Recording Secretary and the Membership Secretary would have the password. If it is felt that someone else needs it, request will be made to the Executive Committee. The Executive Assistant will keep a record of the password and be notified if and when it changes. Cassandra asked if the new email address policy should be put in the Policy Manual under Membership since that is where the instructions are of which documents to send and when they are required to be updated. When this policy is agreed upon by Membership, it will be sent to the Constitution and By-Laws Committee for approval. Our hotel contract for midyear and convention is up in 2024. When Mikey begins the search for a new venue, Sheila is going to recommend to do away with the in-person midyear meetings. This would save FCB thousands of dollars. Mikey asked if the Executive Committee should meet in person in the fall as they do in ACB. Sheila said that it was the entire ACB Board that met, not just the Executive Committee. Mark advised that he would make the donations to ACB, Braille Forum and ACB Media in the next few weeks. Sheila will contact them and let them know that the money is forthcoming. Mikey has received the data from Rick Moran regarding the video that was done at convention. He will make his report to the Convention Committee at their upcoming meeting. The president of ACB has reached out to Mikey to include him on a committee working with ACB Media. He also assisted Mikey in getting the requested information on the convention video statistics. A gift card for the ACB Holiday Auction has been approved by the Executive Committee. It will be a $100 card to Al’s Family Farms with $25 added to include the shipping cost. Kati reported that most of the Committee Chairs have already scheduled their meetings prior to Midyear on Zoom. Chapter Reports: Sheila is concerned that Jim Kracht has not been responding to requests of his chapters as chapter liaison. She mentioned Miami Metro and was advised that Jim had a scheduling conflict with their meeting date and had reached out to Mikey to ask him to attend in person as he felt it was that important. Mikey will give us a report at our next meeting. Mikey gave a brief report on Southwest Florida chapter. He reached out to some of the members and noted some areas that need improvement. They were to follow up with him but the storm intervened. He will report at our next meeting. We need to determine what to do about the Tampa and RSVF chapters. Mikey reached out to Jim Warth who advised the he would send the information. He sent a check but no other documents have been received in the last two years, thus they are out of compliance. Cassandra said that the Membership Committee would take this up at their upcoming meeting and prepare the letter for Sheila to send out, beginning the dissolution process. RSVF has not been sending in their information and we need to touch base with them to ascertain their status. Mary will speak with Patti Fulda to try to get some answers. Mikey suggested that we reach out to RSVA and see if they could help resolve the issues. Mikey will touch base with Jim Kracht as he is the Officer Liaison for RSVF. Community Call for October 22 was discussed and it was decided that they would play Halloween trivia. Time for the Executive Committee Meeting on October 28, was discussed. It was decided that it would be at 3:30 with the Pre-Board meeting at 5:00. Paul Edwards will present a master class on resolution writing on Saturday at 9:00 AM. Cassandra made a motion to adjourn and it was seconded by Mary. The meeting was adjourned at 9:07 PM. Respectfully submitted by, Mary Tyson, FCB Recording Secretary